Specification, tenders, evaluation and contract

Important: Read this guide to reading the documents before proceeding! Getting to grips with the contract documents in a public procurement is not necessarily intuitive or simple. If you don't read the documents in the right order, you risk becoming more confused than enlightened.

Specification:

This collection of documents comprises the e-election 2011 project's description of the system to be developed (new electoral administration system with solution for electronic voting). The specification is the vendors' basis for submitting tenders.

1. Development of the system (the Government's standard contract for development: SSA-U)
2. Technical maintenance (administration) of the system after 2012 (the Government's standard contract for maintenance: SSA-V)

The specification provides an overview of the e-election 2011 project's requirements, i.e. which properties the system must have, but has little to say about how the requirements must be addressed in the system. It is the responsibility of the vendors to come up with a solution that must be presented in their tender. The specification is formulated as a set of Use Cases, i.e. documents that in a general manner describe the functionality that is required of the system.

Contents of specification:

Documents on system requirements (documents are only available in English):

• System Requirements Specification (pdf) Top level document for description of the system. This document should be read first as an introduction.
• Use case 0.1 Definition of roles (pdf) Describes the system's role-based access and use control
• Use case 0.2 Configuration of The Election System (pdf) Describes start-up of the system and preparation of elections
• Use case 0.3 Electoral Roll (pdf) Describes how the electoral roll is created and maintained
• Use case 0.4 Exception process for listing in Electoral Roll (pdf) Describes manual exception handling where individuals are incorrectly listed in the electoral roll
• Use case 1.1 Submission of list proposals (pdf) Describes a service for recording list proposals for political parties, local lists and similar
• Use case 1.2 Processing list proposals (pdf) Describes the case handling procedure for processing the list proposals
• Use case 2.1 E-voting (pdf) Describes the casting of electronic votes
• Use case 3.1 Registration of p-votes in Electoral roll (pdf) Describes the reception and registration of regular paper votes
• Use case 3.2 Manual registration of p-vote results (pdf) Describes the registration of count results for votes that are counted manually
• Use case 3.3 Electronic counting of p-votes (pdf) Describes the electronic counting of paper votes
• Use case 3.4 Counting of e-votes (pdf) Describes the counting of votes that are cast electronically
• Use case 3.5 Approval of p-votes and ballots (pdf) Describes the process for formal approval of votes and ballots
• Use case 4.1 Reporting to SSB (pdf) Describes the interface for transfer of results to the Election night system
• Use case 4.2 Settlement (pdf) Describes the final calculation of the election results
• Use case 5.1 Reporting (pdf) Describes the retrieval of reports and statistics from the system
• Use case 5.2 Auditing (pdf) Describes how the system must support auditing  – i.e. control that the election has been properly carried out
• Use case 9.1 Authentication (pdf) Describes the system’s interface with the ID portal and other mechanisms for the authentication of users
  
• Accessibility and Usability Requirements (pdf) usability requirements and facilitation of the system to people with special requirements (for example impaired eyesight)
• SSA-U Appendix 2B Requirements Table (excel) Displays all requirements in the form of a table

Contract documents (only available in English):

• Final Tender Document (pdf) This is the main formal document and primarily describes the procurement process. Page 4 contains a figure explaining the structure of the specification. 
• SSA-U Software Development agreement (pdf) This is the Government’s standard contract text for SSA-U (development contract). Must be read in connection with SSA-U Appendix 8 (below)
• SSA-U Appendix 8 Changes to the General Contractual Wording (pdf) This is the ministry’s proposal for changes in the contract text for SSA-U (development contract)
• SSA-U Appendix 7 Total Price and Pricing. Provisions (excel)
• SSA-V Maintenance Agreement (pdf) This is the Government standard contract text for SSA-V (maintenance contract)
• SSA-V Appendix 7 Price of Services (excel) This is a template for vendors to fill in their prices   

The e-election 2011 project's evaluation of tenders

Below are attached the tenders that the three qualified vendors (ErgoGroup, Computas and Indra) submitted. Most of the attachments are published in their entirety, but trade secrets such as prices of individual components are omitted from Computas and ErgoGroup. Indra has complied with the project’s appeal for full disclosure and has agreed to the full publication of the tender.

The proposed system solution is described in SSA-U Appendix 2A for each individual vendor, while the technical platform is described in SSA-U Appendix 3 for each individual vendor.

• Evaluation matrix (excel) The document contains the mathematical model for scoring and comparison of the tenders
• Evaluation report for e-election 2011 (pdf) The document contains the e-election 2011 project’s combined evaluation of all tenders
• Evaluation of the prototypes' usability and accessibility (pdf)
• Procurement protocol (pdf) This is a formal document that describes the most important events during the course of the evaluation

Contract (tender) ErgoGroup

• Accompanying letter (pdf)
• SSA-U Appendix 2A Contractor Solution Specification (pdf)
• SSA-U Appendix 2B Requirements Table (pdf)
• SSA-U Appendix 3 Customer Technical Plattform (pdf)
• SSA-U Appendix 4 Project and progress plan (pdf)
• SSA-U Appendix 5 Testing and approval (pdf)
• SSA-U Appendix 6 Administrative provisions (pdf)
• SSA-U Appendix 7 Total price and pricing provisions (pdf)
• SSA-U Appendix 8 Changes to the general contractual wording (pdf)
• SSA-V Appendix 2 Contractor solution specification (pdf)
• SSA-V Appendix 5 Service level with standardised price reductions (pdf)
• SSA-V Appendix 7 Total price and pricing provisions (pdf)
• Resumes (pdf)
   

 Tender from Indra

• Accompanying Letter (pdf)
• SSA-U Appendix 2A Contractor Solution Specification (pdf)
• SSA-U Appendix 2B Requirements Table (excel)
• SSA-U Appendix 3 Customer Technical Platform (pdf)
• SSA-U Appendix 4 Project and Progress Plan (pdf)
• SSA-U Appendix 5 Testing and Approval (pdf)
• SSA-U Appendix 6 Administrative Provision (pdf)
• SSA-U Appendix 7 Total Price and Pricing Provisions (excel)
• SSA-V Appendix 2 Contractor Solution Specification (pdf)
• SSA-V Appendix 5 Service level with standardised price reductions (pdf)
• SSA-V Appendix 7 Price of services (excel)
• Appendix 4 Quality Certificates: 
  - ISO 20000 Indra (pdf)
  - ISO 27001 Indra (pdf)
  - ISO 9001 Indra (pdf)
• Relevant Reference Projects (pdf)
• Resumes Final (pdf)

Tender from Computas

• Accompanying Letter (pdf)
• SSA-U Appendix 2A Contractor Solution Specification (pdf)
• SSA-U Appendix 2A Attachment 1 Security and Trust for the Norwegian E-voting Pilot Project (pdf)
• SSA-U Appendix 2A Attachment 3 Time-Stamping with Binary Linking Schemes (pdf)
• SSA-U Appendix 2A Attachment 4 E-roll Polling Station Client Application Mock-up (pdf)
• SSA-U Appendix 2B Requirements Table (excel)
• SSA-U Appendix 3 Customer Technical Platform (pdf)
• SSA-U Appendix 4 Cybernetica ISO 9001 2008 Certificate (pdf)
• SSA-U Appendix 4 Opt2Vote ISO 27001 Certificate (pdf)
• SSA-U Appendix 4 Opt2Vote ISO 9001 Certificate (pdf)
• SSA-U Appendix 4 Project and Progress Plan (pdf)
• SSA-U Appendix 4 Project and Progress Plan (mpp-pdf) (pdf)
• SSA-U Appendix 5 Testing and Approval (pdf)
• SSA-U Appendix 6 Administrative Provisions (pdf)
• SSA-U Appendix 6_Attachment 1 OPT2VOTE ISO27001 Certificate (pdf)
• SSA-U Appendix 7 Total Price and Pricing Provisions(excel)
• SSA-V Appendix 2 Contractor Solution Specification (pdf)
• SSA-V Appendix 5 Attachment 1 SLA Template (pdf)
• SSA-V Appendix 5 Attachment 2 Service Report Template (pdf)
• SSA-V Appendix 5 Service Level with Standardised Price Reductions (pdf)
• SSA-V Appendix 7 Price of Services (excel)
• Relevant Reference Projects (pdf)
• Resumes (pdf)

Webcast: Bid presentations 

• Computas (29.10.09)
• ErgoGroup (30.10.09)
• Indra (3.11.09)